REV D (8/30/2024)
Terms and Conditions
ACCEPTANCE
Purchase orders, including the terms and conditions of purchase requirements, shall be considered accepted either upon acknowledgement in writing or commencement of performance. The Order, including these terms, supersedes all prior written or oral communications and is the sole and exclusive statement of agreement between Buyer and Seller.
SELLER’S WARRANTIES
Seller hereby warrants that all goods and/or services covered by this contract shall conform to all purchase order requirements, stated or implied. All materials delivered shall be free from defects.
CHANGES
The buyer shall have the right to make changes to this order. The Buyer shall authorize all additional changes in writing. If such changes affect seller’s cost of performance, the parties shall agree upon a reasonable adjustment in compensation.
Any changes in supplier’s management, management systems, location, certifications or capabilities shall be reported immediately to the Aerodynamic Engineering Quality Assurance department.
TERMINATION
The buyer may terminate this order if seller does not meet the agreed delivery schedule, delivers non-conforming product or any kind of breach of contract.
SUBSTITUTION / REPAIR
Under no circumstances shall a Seller or Seller’s sub-tier make any substitutions of material supplied by Buyer or perform any repair without specific written authorization from Buyer.
PACKAGING
All articles shipped under this order shall be packaged to provide for efficient and safe handling during shipping and storage. A copy of the seller’s shipper shall accompany all shipments. The buyer’s purchase order number shall appear on all invoices and supporting documentation.
CERTIFICATION
Seller shall furnish to Buyer a Certificate of Conformance stating the products supplied or processes performed. The Certificate of Conformance must show compliance with all applicable purchase order, drawing and specification requirements.
DELIVERY
The buyer may terminate this order if seller does not meet the agreed delivery schedule. The seller shall not be liable if the delay is caused by circumstances beyond their control.
RIGHT OF ENTRY
Aerodynamic Engineering and their interests have the right of entry to the seller’s & applicable sub-tier’s facilities to evaluate the seller’s quality management system and contracted work performed.
INSPECTION
All materials are subject to 100% characteristic evaluation by Aerodynamic Engineering upon receipt of material. All non-conforming material shall be clearly identified and Aerodynamic Engineering notified upon discovery or prior to shipment, as appropriate.
LIMITED MATERIAL REVIEW AUTHORITY
The supplier is only authorized to conduct Material Review and disposition nonconforming products identified by the Supplier using the following disposition alternatives:
Rework to applicable requirements
Scrap
Return to Aerodynamic Engineering for evaluation. Nonconformance’s will be submitted to our customer’s Material Review Board per their procedures for dispositions of “use as is” or “repair”.
SUBCONTRACTING
The seller shall not contract for the procurement of any item or service covered by this order without the approval of the buyer. Flow down of all applicable requirements to sub-tier suppliers is required.
COUNTERFEIT PARTS PREVENTION
Suppliers of raw material or component parts shall establish and maintain a counterfeit prevention program using AS5553 or AS6174 as a guideline.
TOOLS, MATERIALS AND DATA – PROPRIETARY RIGHTS
The seller shall keep confidential all designs, processes, drawings, specifications, reports, data and other technical and proprietary information furnished or disclosed to the seller by the buyer in connection with this order. Designs, tools or drawings supplied by the buyer for use in the manufacture of goods contracted herein shall not be used in the production, manufacture or design of any goods for any other purchase or for the manufacture or production of quantities larger than those specified. Upon termination of this contract, any designs, tools, drawings and material shall be returned to the buyer unless otherwise specified. Where the buyer furnishes material as part of the purchase order agreement, the material shall remain the property of the buyer and be identified as such. Upon completion of the purchase order agreement, all buyer owned unused or scrap material must be returned.
RECORD RETENTION, PRESERVATION AND DISPOSAL
All records must be preserved to prevent damage. Unless otherwise specified, all records must be maintained for a period of 15 years minimum and then disposed. (i.e. material certifications, quality records, process sheets.)
LOCATION OR QUALITY MANAGEMENT CHANGES
The supplier is required to notify Aerodynamic Engineering immediately of any major changes in their quality system, a change in quality management or a relocation of their production, inspection or processing facility.
AWARENESS
Personal must be aware of:
Their contribution to product or service conformity.
Their contribution to product safety.
The importance of ethical behavior.
CALIBRATION STANDARDS:
All calibration activities must be performed in accordance with ISO/IEC 17025:2017 or an equivalent standard approved by AE.
TRACEABILITY
Calibration standards and equipment must be traceable to the International System of Units (SI) through an unbroken chain of comparisons. Traceability records must be maintained and available upon request.
CALIBRATION CERTIFICATES
Suppliers must provide a calibration certificate for each calibrated item. The certificate must include
Identification of the calibrated item (model, serial number, etc.).
Date of calibration.
Calibration results, including measurement data.
Uncertainty of measurements.
Environmental conditions during calibration.
Calibration method and procedures used.
Traceability information.
Name and signature of the person performing the calibration.
RECALL NOTIFICATION
Suppliers must notify AE immediately if any calibration standards used are found to be out of tolerance or if there is any recall notice for the equipment used.
NONCONFORMANCE
Suppliers must notify AE of any nonconformance related to calibration activities. A corrective action plan must be submitted for approval within 90 days.
CALIBRATION INTERVALS
Suppliers must establish and maintain calibration intervals for all measuring and test equipment used to ensure accuracy and reliability. These intervals must be based on manufacturer recommendations, historical data, and industry best practices.
ENVIRONMENTAL CONDITIONS
Calibration must be performed under controlled environmental conditions as specified by the calibration standard or procedure. Any deviations must be documented and approved by AE.
SUPPLIER APPROVAL
Suppliers must maintain approval status as per AE supplier quality management system. Any changes in certification status or calibration capabilities must be communicated to AE immediately.
TRAINING COMPETENCY
Personnel performing calibration activities must be trained, qualified, and competent. Training records must be maintained and available for review.
CONCLUSION
Buyer is willing and ready to assist Seller with technical advice.
